POSITION TITLE: Office Manager – Aesthetic Medicine with 25-35hrs per week


Company Description:

PolyCan Health Centre is a multidisciplinary clinic which have recently opened the aesthetic department. Now looking for a hard-working individual with exceptional communication and organizational skills to manage the operation of the aesthetic department.

Must have 3+ years of experience as an Office Manager.

Must be excellent in communication with patients and staff.


  • 3+ years working as office manager
  • Word and Excel
  • Scheduling
  • Fluent in English
  • Experience in aesthetic medicine field is an asset


  • Front line communication with patients
  • Staff scheduling
  • Managing staff effectively & efficiently to ensure everyone is organized and completed their tasks
  • Accounts Receivable
  • Invoicing, collecting payments and bookkeeping duties
  • Ordering
  • Assist with marketing and social media
  • Recruitment of staff needed for the aesthetic department
  • Day to day tasks as required
  • Be on-time, reliable, organized, communicative, a self-starter, positive attitude, team player and a leader
  • Day end reports, Month end reports to balance and maintain ledgers
  • Coordinate bank deposits and report financial results to management
  • Ensure sales targets are hit and be on top of following up with practitioners assisting them to hit their target goals, creating target goals
  • Ability to prioritize & follow-thru to completion of tasks, within deadlines
  • Familiarity with Jane App is an asset
  • Multi-tasking

To apply, please email your resume and cover letter to careers@polycanhealthcentre.com with the position you are interested in the subject line.